## Pivot Table In Excel

Contents

## What is a PivotTable in Excel used for?

– A PivotTable is an interactive way to quickly summarize large amounts of data. You can use a PivotTable to analyze numerical data in detail, and answer unanticipated questions about your data. A PivotTable is especially designed for:

Querying large amounts of data in many user-friendly ways. Subtotaling and aggregating numeric data, summarizing data by categories and subcategories, and creating custom calculations and formulas. Expanding and collapsing levels of data to focus your results, and drilling down to details from the summary data for areas of interest to you. Moving rows to columns or columns to rows (or “pivoting”) to see different summaries of the source data. Filtering, sorting, grouping, and conditionally formatting the most useful and interesting subset of data enabling you to focus on just the information you want. Presenting concise, attractive, and annotated online or printed reports.

For example, here’s a simple list of household expenses on the left, and a PivotTable based on the list to the right:

Sales data | Corresponding PivotTable |

For more information, see Create a PivotTable to analyze worksheet data,

#### How do you pivot column on Excel?

– Here is the sample data used in this procedure. You can pivot columns without aggregation when you’re working with columns that can’t be aggregated or you don’t want to aggregate the values.

- To open a query, locate one previously loaded from the Power Query Editor, select a cell in the data, and then select Query > Edit, For more information see Create, load, or edit a query in Excel,
- Select the column that you want to pivot. In the example, select Position, This column’s unique values become the new columns and column headers.
- Select Transform > Pivot Column,
- In the Pivot Column dialog box, in the Values Column list, select Product,
- Select Advanced options, and then select an Aggregate Value Function, In the example, select Don’t aggregate,
- Select OK,

Result The Position column from the original table is pivoted to get values from the original Product column at the intersection of Country and each new Position column.

### What is VLOOKUP used for?

Want more? – VLOOKUP function Quick reference card: VLOOKUP refresher Quick reference card: VLOOKUP troubleshooting tips When you need to find information in a large spreadsheet, or you are always looking for the same kind of information, use the VLOOKUP function.

VLOOKUP works a lot like a phone book, where you start with the piece of data you know, like someone’s name, in order to find out what you don’t know, like their phone number. So, as an example, I’ll enter part numbers, the thing I know, and find out Prices, the thing I don’t know. To do that, I’ll click the cell where I want to see the Prices, I’ll enter an = sign, VLOOKUP, and parentheses.

These parentheses will contain a set of arguments, and an argument is just a piece of data that the function needs in order to run. I’ll enter H2 as the first argument, because that is where I’ll type the part numbers. Follow that with a comma, and then, I’ll enter the range of cells that contains the data I want to search.

- That’s this block of data here.
- The part numbers start in cell B3, and if I scroll down, you can see the status values end at cell E52.
- So, I’ll enter B3, a colon, and E52, then I’ll type another comma.
- And you need to do that because the functions won’t work without the colons and commas.
- Next, I’ll type the number 3.

This tells VLOOKUP that the values I want to see are in the third column from the left in the range of cells I want to search. In other words, it’s the third column over from the part numbers, the data I know. Another comma, and I enter FALSE, because that gives me an exact match between part number and price.

- And don’t worry, I’ll explain how that works later.
- When I press Enter to tell Excel I am done, you can see I get an error message because I haven’t entered a value in cell H2.
- But, when I enter a part number, I get a price.
- So what just happened? I told Excel, “Here is a value in the left-hand column of my data.

Now look through this range of cells, and in the third column to the right, find the value on the same row.” A lot like a phone book. So up next, I’ll explain each of the arguments – the values inside the parentheses – along with rules for using VLOOKUP,

## What advantage does a Pivottable offer?

What Is A Pivot Table? – Ever had the chance to look at an Excel sheet that is just filled to the brim with data that you can’t seem to make sense of it all? That when you look at it you just feel like your brain is going to explode just sorting through the data? If so, you are not alone.

- Today, data is everything for businesses.
- From inventory to customer buying behavior, having data is like being handed over a strategy to get ahead of the competition.
- But raw data in itself won’t help you as much.
- What you need to do is to look through the data to look for trends and to use what you learned to make better decisions moving forward.

This is where it gets tricky—data analysis is a very time-consuming task and it requires an expert. But it doesn’t always have to be like that. You can always seek the help of technology for that. That help comes in the form of pivot tables. A pivot table is a tool that can help you sort and analyze data.

In a sense, a pivot table allows you to summarize a large group of data so you can organize and create better conclusions faster. Sounds good right? Being able to summarize data and organize it in a way that becomes easier to interpret is always good, right? Well, pivot tables aren’t without any setbacks.

Let’s talk about the benefits and disadvantages of pivot tables so you can decide whether it’s a good thing to use for your business or not.

#### What’s a pivot column?

Definition. If a matrix is in row-echelon form, then the first nonzero entry of each row is called a pivot, and the columns in which pivots appear are called pivot columns. If two matrices in row-echelon form are row-equivalent, then their pivots are in exactly the same places.

### How many types of pivot tables are there?

6. Report Layouts – Pivot Tables have three different layouts that you can choose from: Compact, Outline, and Tabular Form. You can choose from each layout by clicking in the Table and going to PivotTable Tools > Design > Report Layouts They each have their advantages and disadvantages and I will show you what each one of them provide below:

### How do I create a pivot table with multiple columns?

1. Pivot Tables with Multiple Columns – Pivot tables with multiple columns allow you to compare multiple values for example, if you want to see total ad spend vs. return on ad spend. There are two ways to do this:

- Using Polymer Search
- Using Google Sheets

Here’s how to do it on Polymer: 1. Go to the insights tab -> New Block -> Pivot Table: 2. Click Add Value -> Choose the second value you want to display: Here we choose “amount spentd” and “purchases.” 3. Set up the rest of the pivot table as normal, choosing the appropriate rows and columns. The benefits of doing this on Polymer is the data is interactive and presentable. You can also do something similar on Google Sheets using the pivot table editor. Go to the pivot table editor, and click the Add button next to Rows. Then locate the row you want to show and click on them. Repeat the same process to insert a Column to start seeing your pivot table take shape. You can also select the right Filters and Values to display multiple columns according to your needs.

#### What is VLOOKUP in simple words?

LOOKUP – VLOOKUP stands for “Vertical Lookup” and is used to search for a specific value in the first column of a dataset and retrieve a corresponding value from a different column within the same row. It takes four arguments: lookup_value, table_array, col_index_num, and, LOOKUP, on the other hand, is used to search for a specific value in a dataset and return a corresponding value from a different column in the same row or the next smaller or larger value in the same column. It takes two arguments: lookup_value and lookup_vector. VLOOKUP only returns data from a specific column. LOOKUP can return data from multiple columns in the same row or multiple rows in the same column. VLOOKUP is typically used for exact matches LOOKUP can be used for approximate matches as well VLOOKUP can only search for values in the first column of the lookup range LOOKUP can search for values in any column or row of the lookup range.

#### What is the difference between VLOOKUP and Xlookup?

Conclusion – To recap, the key differences between an XLOOKUP and a VLOOKUP are:

- XLOOKUP can look for values to the left and right of the lookup array, while VLOOKUP is limited to only looking for values to the right of the lookup value column.
- XLOOKUP allows you to customize text when a valid match is not found, while VLOOKUP only shows you an #N/A (error sign).
- XLOOKUP allows you to specify a search mode (such as starting to look from the top or the bottom of a table) while VLOOKUP can only start looking for values from the top.

Overall, XLOOKUP is a far superior option to VLOOKUP as it has much greater flexibility. However, one notable downside to XLOOKUP is that it is not available in Excel 2016 and Excel 2019.

## Why pivot table is better than Excel?

A pivot table can provide more options for analysis – especially when you need to explain the raw data to other people. As a pivot table it becomes easier to display the various relationships between the fields. This is especially true if you incorporate the use of sliders.

## Are pivot tables easy to learn?

Benefits of a Pivot Table – If you’re not currently using pivot tables, you’ll find there’s a world of benefits that you’re not taking advantage of. First, pivot tables are easy to use and understand. Though pivot tables are a level above absolute beginner Microsoft Excel skills, they are easy to learn.

Once you’ve figured them out, they can be even easier to understand than the spreadsheet itself. People can also apply those same skills in Excel on a Google Sheet. Pivot tables are also fast, allowing you to analyze data instantaneously instead of taking the time to count or calculate something manually.

One of the other main benefits of pivot tables is making a large amount of data manageable and less intimidating. They’ll reduce tens of thousands of cells into just a small table, allowing you to analyze a lot of information easily. It’s also interactive, making it more engaging than just working with a big, unwieldy spreadsheet.

#### What is difference between pivot table and normal table?

Answer: An Excel table is basically just a very simple database, consisting of one table. It has data elements (columns) and a set of members having those data elements (rows). It is detailed at the row level. A Pivot Table is a reporting and summation tool that gives you information *about* an Excel table.

#### What is the difference between a table and a Pivottable in Excel?

Answer: An Excel table is basically just a very simple database, consisting of one table. It has data elements (columns) and a set of members having those data elements (rows). It is detailed at the row level. A Pivot Table is a reporting and summation tool that gives you information *about* an Excel table.